Our Web Systems
Our systems are dynamic, browser-based solutions for your business office accounting and student administrative needs. Our systems can be accessed from any device, with access to the Internet. This means you can work from anywhere and efficiently get your job done; with the power of SDS. Read below to learn more...
Web Financial Office
Financial/Fund Accounting System
Welcome to your systems information page. We are happy you are here! To start, let’s check out the finance system. Our web based Financial/Fund Accounting system “Web Financial Office” is uniquely adjustable to meet the special needs of Public, Private and Charter Schools. Web Financial Office contains a strong audit trail and superior date based reporting. Its advanced structure and date sensitive reporting capabilities enables you to produce reports that can even include prior year(s) historical data along with your current year data for powerful comparative reporting on the same report. Instantly create electronic documents with SDS. Make your purchase orders, invoices, checks, and other documents electronic without having to purchase additional software. You can access SDS’s web base programs using a Mac, PC, iPad, tablet, phone, TV or anything you have access to the Internet.
Payroll & Human Resources
To the right you will see a few areas of our financial system that touch on payroll and human resource needs. Our system is very robust to assure your office runs efficiently and accurately. Please click below to sign up for a demo today. We look forward to learning how our system can serve your district.
- SDS Built in Time Clock & E-Timesheets
- Applicant Tracking System Built in (Applitrack)
- Third Party Time Clock Data File import or Web service
- Human Resource Control Center (Mass Assignment and Changes)
- Export HR and Payroll data as Data Files or with Web service
- Employee Portal
- Employee access to their payroll and human resource Information
- Request changes to basic information
- Approve electronic time sheet information
- Request personal leave, vacation
- Project net pay if deductions or tax related information changes
- Access the secure, built in, messaging system
- Employee attendance
- Office Staff Access Portal
- Find information by account, vendor, or employee
- Accounts payable disbursements
- Purchase requests and Orders
- Journal entries with drill down capability
- Accounts receivable
- Employee Human resource information
- PDF documents you printed of checks, purchase orders, customer invoices.
- Documents attached to Purchase Orders, Disbursements, Cash receipts, journal entries.
- Access the secure messaging system
- Generally if it is in the system it can be found and reviewed with Look and Browse
- Salary Schedule Developer
- Deduction and Benefits
- Cash in Lieu of Benefit
- Garnishments
- Blended Over-time Option
- Pay Check Production
- Automatic Interface with Check Reconciliation
- Direct Deposit File for Bank Processing
- Direct Deposit Voucher Printing
- Email Vouchers or Send to Secure Messaging System
- State and Federal Reports, Historic Reports with Simple Drop Down Selection
- Reports Designed for Benefit Management Companies
- Customizable Payroll Reporting
- Question and Answer Reporting Options
- Staff Email Communication Center
- Secure Messaging System. Communicate over a Secure Web Connection not email.
Accounts Payable
To the right you will see a few areas of our financial system that touch on accounts payable needs. Our system is very robust to assure your office runs efficiently and accurately. Please click below to sign up for a demo today. We look forward to learning how our system can serve your district.
- Entry for Disbursement/Accounts Payable information
- Attach supplier’s invoices during entry
- Account distribution using PO, previous payment records or pick an account
- Automatic Due to and Due From processing
- Optional Group approval for all or selected payments
- Purchase Order security
- Notice of needed approval via email
- Print accounts payable checks
- Direct Deposit file for bank processing
- Direct Deposit Voucher for Vendors mail or email with appropriate invoice attached
- Financial Reporting Tools
- Date Range Report
- Revenue and Expense Reports
- Balance Sheet and Fund Balance Reports
- Date Range Report Columns
- Percent Columns
- Basic Report Design
- User Report Design Options
- Excel Export
- Report Groups
- PDF Export with a Password
- Report export to the Secure Messaging System
- Automatic interface with check reconciliation
- Import disbursement information (Purchase Card Option)
- Accounts payable reports
- Green Accounting
- Look and Browse Interface
Business Manager/Bookkeeper
To the right you will see a few areas in addition to our Payroll, Human Resources and Accounts Payable areas of our financial system that assist Business Managers and Bookkeepers with their yearly and daily tasks. Our system is very robust to assure your office runs efficiently and accurately. Please click below to sign up for a demo today. We look forward to learning how our system can serve your district.
- Budget Master
- Administrative Utilities – Security Settings and System Settings
- Data View Definitions (Customize how you enter and retrieve information)
- Define data entry coded lists
- Adjust how your accounts numbers are structured
- Import CSV and Excel information
- Security – Define system users what they can do, see, and process in the system
- Check out data change information. Who changed what and when?
- SDS Web Settings – Turn processing and entry features on and off
- Upload customized Crystal reports
- Upload reports you have created using crystal reports
- Tie your created reports to the SDS security and menu system
- And much more…
- Office Staff Portal
- Find information by account, vendor, or employee
- Accounts payable disbursements
- Purchase requests and Orders
- Journal entries with drill down capability
- Accounts receivable
- Employee Human resource information
- PDF documents you printed of checks, purchase orders, customer invoices.
- Documents attached to Purchase Orders, Disbursements, Cash receipts, journal entries.
- Access the secure messaging system
- Generally if it is in the system it can be found and reviewed with Look and Browse
- Secure Messaging System
- Communicate with staff without email
- Direct interface with General and Financial reporting
- Access stored financial reports
- Forward financial reports to others as attachments
- Standard and Customization Reporting Tools
- 350 + Standard Reports – with sorting capabilities
- Open any report in Crystal Reports and Customize
- Financial Reporting Tool to Move Columns and Sort Data
- Customizable Payroll Reports to Make Reporting Efficient & Easy
- Question and Answer Reporting
- Document Retention (Green Accounting)
- Accounts Payable (Scan bills and store for reference)
- Cash Receipts (Scan deposit information and store for reference)
- General Ledger Transactions (Scan transaction descriptions and store for reference)
- Payroll Time Entry (Scan paper time sheet and store for reference)
- Access documents using account and employee look-up options
- Attach documents during entry process. Save time and money
- Attach documents to applicants, employees, accounts, and more.
- It’s plain, Simple, and Fast(It’s powerful, easily accessible, and Fast)
- Salary Scheduler
- Budget Planning Assistant
Technology Coordinator
To the right you will see a few bullets in regards to our fully web based system, hosting access and reporting. Our system is very robust to assure your office runs efficiently and accurately. For hardware specs and more details about our system, please click below to sign up for a demo today. We look forward to learning how our system can serve your district.
- Our System is Fully Web Based, no additional software needed
- We proudly offer our clients a premier web hosting service.
- This service includes hosting your SDS system on a SDS server located in a high security facility.
- All system updates and off site backups are done as a part of the service.
- Hosting will save you time and money. Plus, hosting will give you the assurance that your SDS system and data is being well maintained.
- SDS can be accessed from anywhere from any device with a browser
- Our SDS reports can be customized to meet your district needs as well with Crystal Reports
School Employees
To the right you will see a areas of the system that are helpful to your employees to keep them informed and your district efficient. Please click below to sign up for a demo today. We look forward to learning how our system can serve your district.
- Employee Portal
- Employee access to their payroll and human resource information
- Request Changes to Basic information
- Approve Electronic Time Sheet information
- Request Personal leave, Vacation
- Project net pay if deductions or tax related information changes
- Access the secure, built in, messaging system
- Time Clock – For easy sign in
Web School Office
Student Administrative System
Welcome to the systems information page. Let’s now dive into the SDS Student Administrative System “Web School Office” is a comprehensive; completely web based solution designed to meet the unique needs of the K-12 student information reporting needs. Web School Office is comprehensive, has custom reporting capabilities, produce a strong platform for the reporting, exporting, storage and retrieval of student information for Public, Private, and Charter Schools. You can access SDS’s web base programs using a Mac, PC, iPad, tablet, phone, TV or anything you have access to the Internet. It allows you to have a paperless office, transfer documents electronically, and work from any location. You do not need a special piece of software installed on your device to gain access to your SDS system. You do not need to download anything. Simply enter the URL for your SDS site in a browser, login and start to work. With the purchase of Web School Office you receive Teacher Connect (i.e. Attendance, Homework, Grade Book Entry…) and Parent Connect (i.e. Register for NY Courses, check grades, view homework…) included with NO additional charge. This helps streamline your data and saves you A LOT of extra cost!
Student Administrative System
To the right you will see some of the major areas of the system. To learn more about our student system and grade book, please click below to sign up for a demo today. We look forward to learning how our system can serve your district.
Web Based Entry of Records
-Each student can be accessed, update and reported over the Internet or over your districts Intranet
-Full security is in force so that only the students assigned to the specific location are shown
-With a simple change of location in the demographic records, a student can be instantly transferred, with all pertinent information, to the new school location
-Simple, Powerful, and Complete! A centralized database will enable each stakeholder to instantaneously access timely and accurate data
Look and Browse SDS Records
-Look up your SDS records over the Web from anywhere
-Simple drop downs allows each person to quickly set their individual view
-Detail viewing screens will provided you with the ability to see details about individual students
-Schools can setup users to only be able to Look & Browse if you choose
Web Based Reporting
-Browser based reporting with over 300 + administrative reports, SDS reports can be customized as well at your schools request
-Each report can be sorted and sequenced in hundreds of ways to meet your specific requirements
-The SDS reports are not simply data being exported to a 3rd party software product (i.e. PDF files, Excel, Word), but rather a complete report generator in itself
-Reporting access can be provided to ALL your staff without having additional software
-SDS allows you to bring your office reporting to any computer that can access your web page
Online Filing Cabinet
State Reporting
Standard Test Score Analysis
Period or Daily Attendance
Scheduling Your Students Over the Web
Teacher Grade Book
Homework Assignments
Parents Access to their Student Records
-With Parent Connect parents can stay updated with their students’ records, grades, homework assignments, teachers, tuition statements, registration, school rules, events…
-Parent Connect allows parents to register their student for classes for next year
-With complete password security, your parents, teachers, administrators can access student information over the Internet
-Our system keeps track of when parents access Parent Connect as well