Learn at Your Pace with Our Online Courses

Refresh and Expand Your Knowledge of SDS

Learn Tools to Make your Job More Efficient

Online Course Registration Form

Welcome to our online courses page. Please check out our course outlines on the right side of the page to see what our courses cover. Our courses are grouped by job role for easy viewing. You can purchase individual courses or packages. We look forward to seeing you in class!
  • Please enter your school district/school name you work at.
  • Enter how long you have worked with the SDS system.
  • Which areas of the system do you work in the most?
  • Which online course package would you like to purchase?
  • Please enter a discount coupon if you have one. These are given for special offers.
  • Online Courses

    The courses are grouped by job role to structure our large amounts of courses. Some courses may be in more then one job role, they are the same course, simply showing they are good more more then one job role. Click any of the course/s you would like to register for. For example: If you purchased the silver package, select five courses you would like. They don't have to be in specific groups.
  • Click on the check box next to the course/s you would like to register for.
  • Click on the check box next to the course/s you would like to register for.
  • Click on the check box next to the course/s you would like to register for.
  • Each of these courses are self paced with a Live Q & A call a week afterwards to answer any questions you may have. Click in the boxes of the sessions you would like to register for. These are paid courses and live webinars.
  • Did anyone on the SDS Team assist you with finding and registering for this course? If so please enter their name above. Thank you!

Payroll Courses

Data Selection Definition

  • Setting up a Group
  • How to Utilize the Groups in the Human Resource Control Center

Award Attendance Days

  • How to Setup and Award Days by Using the “Award Name” and the Group Selection per Payroll Period
  • How to Setup and Use the Current Year Awarding Area at the Start of the New Payroll Fiscal Year

Increase Other Master Values

  • To Increase Master Values Using a Data Selection Definition

Employee YTD Adjustments
Employee Distribution Adjustment
Deductions & Benefits Master

  • New Options Available on the New Deductions and Benefits Master

Employee Deductions & Benefits

  • Assign Deductions & Benefits
  • Inactivate Deductions & Benefits
  • Mass Change Amount
  • Import Employee Information

Deduction and Benefit Master

  • Review of all fields in Deductions & Benefits Master entry view
  • How to add a new Deduction or Benefit Code
  • How to change the Deduction or Benefit information

How to assign a Deduction or Benefit to one or more Employees

  • Adding a Deduction or Benefit Code to a Select Group of Employees
  • Adding a New Benefit or Deduction Code to Employees assigned to another Code
  • Adding Employees to an Existing Benefit or Deduction Code
  • Deactivating an Employee from a Benefit or Deduction Code
  • Mass Change the Amounts or Percentages on a Deduction or Benefit Code
  • Mass Change the Start and End Dates

Adding a Deduction or Benefit to an Individual Employee

How to Change Deduction-Benefit Descriptions and/or Deduction-Benefit Codes

  • Send a Copy of Your Database
  • Run a Deduction Master List
  • Changing Deduction-Benefit Descriptions
  • Changing Deduction-Benefit Codes
    • What Codes?
    • What Order?
    • Old Code
    • New Code

Open Payroll Screen-Naming Payout Category
Gross Pay Entry and Adjustments

  • Gross Pay Entry and Adjustment Time Card Entry Screen: Add Pay
  • Enter Time Card Information Pulled from Employee Demographics
  • Editing the Time Entries
  • Eliminate a Time Card
  • Who options
  • Automatic Evaluation
  • Assigning Overtime Pay

Compute Payroll

  • Timing Codes
  • Naming the Timing Codes
  • Show/Hide Deduction and/or Benefit List
  • Evaluate & Show Pre-compute Test
  • Special Settings
  • Show Payroll Information
  • Show Payroll Calculation History

Accessing External Websites from SDS
Customizable Reports

General Accounting Reports

  • Selecting a Report
  • Activate Sort Definition Area
  • Report Parameters
  • Export a Report
  • Name and Save a Sort
  • Share a Sort
  • Delete a Sort

View and Export

  • Creating a Quick View
  • Activate Sort Definition Area
  • Export a Report
  • Name and Save your Sort
  • Share a Sort
  • Delete a Sort

Time Tracking Options

  • Timeclock
  • E-Timesheet
  • Timeclock and E-Timesheet Combination

Program Setup

  • Time Clock ONLY Setup
  • ETime Sheet ONLY Setup
  • ETime Sheet and Time Clock Combination Setup

Position Master Setup

  • Time Clock Position Master Setup
    • Setup of the Position Master
    • Select Either Step 4a or 4b
  • ETime Sheet Position Master Setup
    • ETime Sheet and Time Clock Combination Position Master Setup

ETime Sheet Security Setup

  • ETime Sheet and Time Clock Combination Security Setup
    Time Clock Credentials (Time Clock Only)

    • Time Clock Credentials for Time Clock and ETime Sheet Combination

Payroll Setup

  • Recording Time Clock Entries

Login Screen

  • Authorize/Analyze/Transfer Time Clock Entries
    • Time Clock Only
    • Un-Authorize Payroll Time Clock Entries
    • Transfer Time Clock Entries to Payroll
    • Creation of ETime Sheet Records

Setup and Activate Employee Portal Settings

Setup Security for Employee Portal

  • Adjusting the Employee Portal Security Restrictions
  • Print Employee Look and Browse Letter

Login to the Employee Portal

  • Menu Review
  • View Your Information
  • Change Basic Information

E-time Sheet Employee Payroll Approval

  • E-time Sheet Process
  • Time Clock Process

E-time Sheet and Time Clock Process

Request Center

  • Attendance and Leave
  • Expense Reimbursement

Project Your Pay if You Change a Deduction

  • Message Center
  • Side Notes for Office on the Message Center Q & A

Login and Navigate the SDS System

  • Login
  • Navigate the System
  • Logout

Menu Review

  • View Your Information
  • Change Basic Information
  • E-time Sheet Employee Payroll Approval
    • E-time Sheet Process
    • Time Clock Process
    • E-time Sheet and Time Clock Process
  • Request Center
    • Attendance and Leave
    • Expense Reimbursement

Project Your Pay if You Change a Deduction

Message Center

  • Side Notes for Office on the Message Center Q & A

PART ONE OF THE COURSE

Finance Look and Browse – Accounts

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Find by Account, By Description, By PO or Invoice
    • All Account Types
    • Expanded List
    • Ignore if Zero or No Budget
    • Points of Entry Icon Boxes
  • Finding Account
    • Find by Account
    • By Description
    • Find by PO or Invoice
  • Reporting an Account – Report Style Options
    • Account Detail (Date Range)
    • Date Aware Historical Report Format
    • Account Detail (Historical Format)
  • Reporting an Account – Date Range Options
    Reporting an Account – Data Restriction Selection

    • Check to Include
    • Include all Historical Detail
  • Reporting an Account – View, Print, Export

Finance Look and Browse – Vendor

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Vendor # Vendor Name & Address 1 Find by PO/Invoice
    • Report to Print
    • Expanded List
    • Points of Entry Icon Boxes
  • Finding a Vendor
    • Find by Vendor Number
    • Find by Description
    • Find by PO or Invoice
  • Reporting a Vendor – Report Style Options
  • Reporting a Vendor – Date Range Options
    • Vendor Activity Detail (Date Range)
  • Reporting a Vendor – Data Restriction Selection
    • Check to Include
    • Include all Historical Detail
  • Reporting a Vendor– View, Print, Export

Finance Look and Browse – Customer

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Customer # Customer Name & Address
    • Report to Print
    • Expanded List
    • Points of Entry Icon Boxes
    • Cash Receipts
  • Finding a Customer
  • Reporting a Customer – Report Style
    • AR Statement
    • AR Aging
    • Cash Detail
  • Reporting Customer – Date Range Options
  • Reporting a Customer– View, Print, Export

PART TWO OF THE COURSE

Look and Browse – Employee Information

  • What is on the screen?
  • Applying what’s on the Screen
    • The Advanced Search
    • Employee Detail Report

Look and Browse – Job Application Information

  • What is on the screen?
  • Applying what’s on the screen:
    • The Advanced Search
    • The Selection Boxes

Look and Browse – Accounting Status Display

  • What’s on the screen?

Look and Browse – Message Center

  • What’s on the screen?
  • Applying what is on the screen?

June – Final Steps

  • Payroll Steps

July – First Steps for FY

  • Payroll
  • How to Setup a Group
  • How to Utilize the Groups in the Human Resource Control Center
  • How to Setup and Award Days by Using the “Award Name” and the
  • Group Selection per Payroll Period
  • How to Setup and Use the Current Year Awarding Area at the Start of
  • the New Payroll Fiscal Year
  • How to Transfers Days from one Attendance Group to Another
  • Attendance Group
  • How to transfer or move the days using the Current Year Option in the Award Area
  • How to Setup and Use the Next Year Awarding Option
  • How to Change the Amount of Days for One Employee
  • How to Reverse an Awarding Entry
  • How to Clear/Zero out Awards
  • Activation of Question and Answer Features
  • Setting up the Question/s to be Sent to Other Users
  • Setting up the Format for the Question/s to be Answered
  • Examples of Questions using the 3 Different Reply Options to the Questions
  • How to Setup the Answers for each of the Types of Questions Above
  • How to Delete or Change a Question or Reply
  • Examples of How all Three Questions will Look after They have Been Setup from Number “4” Above
  • How to Send the Question/s to Specific Users
  • Notification of Question/s for the Users – How to answer?
  • How will the Answers get to the Originator of the Question and Answer Report?

Salary Schedule

  • Getting Ready to Use the Salary Schedule and Employee Cost Projection
  • Setting up the Contract Type Code and Salary Lane and Steps
  • Example of Salary Schedule

Creating a New Salary Schedule

Using the New Salary Schedule

Creating New Employee Contracts

How to Create New Contracts Without Creating a Salary Schedule

How to Tie the Newly Created Contracts to the Budget Planning Assistant

  • Setting up a Payroll
  • Who Options
  • Computing and Timing Codes
  • Learning How to Check your Payroll
  • Payroll Reports
  • How to Correct Items and adjust Payroll
  • Completing the Payroll
  • HSA Accounts
  • Garnishments
  • Bonus Pay
  • Federal Tax Calculations on Extra Pay

Accounts Payable - Cash Receipts

Purchase Order Security Settings

  • SDS Web Office Settings
  • Application Group settings
  • Setting up a New Group
  • Changing Users to a New Group
  • Setting up Data Restrictions for the Users
  • Setting up the Authorization by Account
  • Setting up the Authorization User Assignment
  • Setting up the User Group Restriction
  • Setting up the e-mail Addresses for Users

Processing a Purchase Order

  • Order For Master
  • Entering in Vendor E-mail Addresses
  • Entering in a Requisition
  • Purchase Request Authorization
  • Printing a Purchase Order
    • From the Request for Purchase Entry and Changes View
    • From Purchasing
    • From General Accounting Reports
  • Make Purchase Orders Permanent
  • Sending the Purchase Order by Email
  • Record Received Merchandise

Accounts Payable Security

  • Security Application Access
  • Security – Request & Approve
  • Security – Data Access Control

Setting up Green Accounting

Accounts Payable Invoice Entry

  • Invoice Entry without using a Purchase Order
  • Invoice Entry with a Purchase Order
  • To View/Edit Invoices you have entered and saved
  • Entering Fixed Assets through Accounts Payable Invoice/Disbursement Area
  • Entering pCard Data through Accounts Payable Invoice/Disbursement Area
  • Printing Accounts Payable Reports

Authorize Accounts Payable Invoices

Check / Voucher Processing

  • Activating a Check Restart

Make Checks Permanent (Post to Ledger)

Vendor Direct Deposit

  • Processing Bills for Direct Deposit
  • Create a Deposit File to send to the bank
  • Send Email Vouchers to Vendors

Import Accounts Payable

Void Payroll / Disbursement Check (s)

  • Setting Up Customers for Accounts Receivable
  • Setting up Accounts Receivable to Post to the Balance Sheet
  • Creating an Accounts Receivable Account
  • Setting up the Ledger Interface for the Accounts Receivable Account
  • Entering a Customer Invoice
  • Editing a Customer Invoice
  • Printing the Invoice
    • To Re-Print an Invoice
  • Make the Invoice Permanent
  • Post a Cash Receipt from an Accounts Receivable Invoice
  • Cash Receipt Entry Screen – What is this?
    • “Show Invoices that are:” Open/Closed
    • “Account Dimension Filter”
    • “Close Items”
    • “Zero Unpaid Amount”
    • “Green Accounting”

Entry of Recurring Accounts Payable

  • To Print a Report to Verify Recurring Entries
  • Tips for Recurring Accounts Payable Entry and Transfer
  • Transfer Recurring AP Entries into Disbursements/AP
  • To Transfer Recurring Entries

Entering Recurring Cash Receipts

  • To Print a Report to Verify Recurring Entries
  • Tips for Recurring Cash Receipt Entry and Transfer
  • Transfer the Recurring Cash Receipt Entries into Cash Receipts
  • To Transfer Recurring Cash Receipts

Recurring Ledger Transaction Entries

  • Entering Recurring Journal Entries
  • To Print a Report to Verify Recurring Entries
  • Transferring Recurring Journal Entries

Processing Recurring Accounts Receivable Invoices

  • To Create a Recurring Invoice
  • To Create a New Invoice from Recurring
  • To Edit Recurring Invoices
  • Printing an Invoice
  • Option 1: Entering Fixed Assets for Inventory Control
    • Reporting Options for Inventory Control
  • Option 2: Entering Fixed Assets for GASB 34
    • Running the GASB 34 Report
      • What do the Parameters mean when processing the Report?
  • Option 3: Entering Fixed Assets through Accounts Payable
    • How to enter the Fixed Asset through the Accounts Payable Disbursement Entry Screen
  • Option 4: Entering Fixed Assets from an Excel Spreadsheet

Setup for Green Accounting

Accounts Payable Scans

Disbursement/Accounts Payable

  • Invoice Sorts
  • Invoice Display
  • Ways to View Scanned Invoices
  • Paying a Disbursement
    • Example 1
    • Example 2
    • Example 3

Purchase Order and Check Images in Look and Browse

Attaching or Removing Image(s) to Previously Paid Disbursements

  • Attach Images
  • Remove Images

Cash Receipts Scans

Cash Receipt

  • Image Sorts
  • Image Display
  • Ways to View Scanned Images
  • Recording a Receipt
    • Example 1
    • Example 2

Journal Entry Scans

Journal Entry

  • Image Sorts
  • Image Display
  • Ways to View Scanned Images
  • Recording a Journal Entry

Time Card Entry Scans

Time Card

  • Ways to View Scanned Images
  • Entering Time Card for Image

Accounts Receivable Scans

Accounts Receivable

  • Image Sorts
  • Image Display
  • Ways to View Scanned Images
    • Recording a Receipt

Look and Browse

  • Account Number

Vendor

Check Reconciliation Process Using Statement Date

  • Display View
  • Sort list by
  • Clearing Checks, Deposits or Journal Entries
    • Option 1: Clearing items one at a time
    • Option 2: Clearing items using the Check / Un-Check All
    • Option 3: Clearing items by Range
  • Un-Clearing Checks, Deposits or Journal Entries
  • Importing Cleared Checks
  • Setup/Adjustment Options
  • Move from one group to another
  • Delete items checked for deletion
  • Activate Export Option (Positive Pay)
  • How to edit an item in the check reconciliation area
  • Verifying the amounts that are outstanding and cleared
  • Printing Reports to verify the information
  • Creating a Cash Report for Bank Reconciliation

PART ONE OF THE COURSE

Finance Look and Browse – Accounts

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Find by Account, By Description, By PO or Invoice
    • All Account Types
    • Expanded List
    • Ignore if Zero or No Budget
    • Points of Entry Icon Boxes
  • Finding Account
    • Find by Account
    • By Description
    • Find by PO or Invoice
  • Reporting an Account – Report Style Options
    • Account Detail (Date Range)
    • Date Aware Historical Report Format
    • Account Detail (Historical Format)
  • Reporting an Account – Date Range Options
    Reporting an Account – Data Restriction Selection

    • Check to Include
    • Include all Historical Detail
  • Reporting an Account – View, Print, Export

Finance Look and Browse – Vendor

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Vendor # Vendor Name & Address 1 Find by PO/Invoice
    • Report to Print
    • Expanded List
    • Points of Entry Icon Boxes
  • Finding a Vendor
    • Find by Vendor Number
    • Find by Description
    • Find by PO or Invoice
  • Reporting a Vendor – Report Style Options
  • Reporting a Vendor – Date Range Options
    • Vendor Activity Detail (Date Range)
  • Reporting a Vendor – Data Restriction Selection
    • Check to Include
    • Include all Historical Detail
  • Reporting a Vendor– View, Print, Export

Finance Look and Browse – Customer

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Customer # Customer Name & Address
    • Report to Print
    • Expanded List
    • Points of Entry Icon Boxes
    • Cash Receipts
  • Finding a Customer
  • Reporting a Customer – Report Style
    • AR Statement
    • AR Aging
    • Cash Detail
  • Reporting Customer – Date Range Options
  • Reporting a Customer– View, Print, Export

PART TWO OF THE COURSE

Look and Browse – Employee Information

  • What is on the screen?
  • Applying what’s on the Screen
    • The Advanced Search
    • Employee Detail Report

Look and Browse – Job Application Information

  • What is on the screen?
  • Applying what’s on the screen:
    • The Advanced Search
    • The Selection Boxes

Look and Browse – Accounting Status Display

  • What’s on the screen?

Look and Browse – Message Center

  • What’s on the screen?
  • Applying what is on the screen?

General Accounting Reports

  • Selecting a Report
  • Activate Sort Definition Area
  • Report Parameters
  • Export a Report
  • Name and Save a Sort
  • Share a Sort
  • Delete a Sort

View and Export

  • Creating a Quick View
  • Activate Sort Definition Area
  • Export a Report
  • Name and Save your Sort
  • Share a Sort
  • Delete a Sort

Business Manager - Bookkeeper

  • Add/Edit Accounts
    • How to Add an Account
    • How to Edit an Account
  • Combine Accounts
    • Assign New Account Numbers
  • Account Structure Setup
  • Dimension Code Add & Change
  • Access Budget Planning Assistant
  • Account Type Selection (Select Expenditure or Revenue)
    • Revenue Accounts
  • Account Selection (Select to work with Active, Inactive, or All Accounts)
  • Selection of Budget Columns
    • To Select Budget Columns
    • Current Year Budget Columns
    • Next Year Budget Columns
  • Account Selection
  • Getting Started with Budget Planning
  • Working Value Column
  • Looking Forward

Data View Definition

  • Setting Up a New Entry View
  • Changing a View
  • Deleting a View

Master Code Field Definition and Maintenance

Control Center

  • Useful Information
  • Document Control
  • Add Outside URL
  • System Adjustments
    • Change Purchase Order Year Flag
    • Unlock a Purchase Order for Re-Printing
  • Vendors/Customers
    • Combining Vendors
    • Combine Customers
    • Other Operations
    • Combine Employees

Data Change Information

SDS Web Office Settings

  • General
  • Finance
  • Purchasing
  • Accounts Payable
  • Payroll
  • Electronic Time Sheets
  • Time Clock
  • Employee Portal
  • Third Party
  • Other
  • Product Activation
  • E-Mail Settings

Security – Application Access

  • Change User’s Group
  • All Applications
  • Options

Setup Individual User Access without Employee Portal

  • Creating Security Groups

Setup Employee Portal Users

  • Adjust Employee Portal Group Security Restrictions
  • Print Employee Look and Browse Letter

Security – Data Access Control

Security – Request & Approve

PART ONE OF THE COURSE

Finance Look and Browse – Accounts

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Find by Account, By Description, By PO or Invoice
    • All Account Types
    • Expanded List
    • Ignore if Zero or No Budget
    • Points of Entry Icon Boxes
  • Finding Account
    • Find by Account
    • By Description
    • Find by PO or Invoice
  • Reporting an Account – Report Style Options
    • Account Detail (Date Range)
    • Date Aware Historical Report Format
    • Account Detail (Historical Format)
  • Reporting an Account – Date Range Options
    Reporting an Account – Data Restriction Selection

    • Check to Include
    • Include all Historical Detail
  • Reporting an Account – View, Print, Export

Finance Look and Browse – Vendor

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Vendor # Vendor Name & Address 1 Find by PO/Invoice
    • Report to Print
    • Expanded List
    • Points of Entry Icon Boxes
  • Finding a Vendor
    • Find by Vendor Number
    • Find by Description
    • Find by PO or Invoice
  • Reporting a Vendor – Report Style Options
  • Reporting a Vendor – Date Range Options
    • Vendor Activity Detail (Date Range)
  • Reporting a Vendor – Data Restriction Selection
    • Check to Include
    • Include all Historical Detail
  • Reporting a Vendor– View, Print, Export

Finance Look and Browse – Customer

  • What is on the screen?
    • Icons to select the area you are seeking information
    • Display Options
    • Customer # Customer Name & Address
    • Report to Print
    • Expanded List
    • Points of Entry Icon Boxes
    • Cash Receipts
  • Finding a Customer
  • Reporting a Customer – Report Style
    • AR Statement
    • AR Aging
    • Cash Detail
  • Reporting Customer – Date Range Options
  • Reporting a Customer– View, Print, Export

PART TWO OF THE COURSE

Look and Browse – Employee Information

  • What is on the screen?
  • Applying what’s on the Screen
    • The Advanced Search
    • Employee Detail Report

Look and Browse – Job Application Information

  • What is on the screen?
  • Applying what’s on the screen:
    • The Advanced Search
    • The Selection Boxes

Look and Browse – Accounting Status Display

  • What’s on the screen?

Look and Browse – Message Center

  • What’s on the screen?
  • Applying what is on the screen?

General Accounting Reports

  • Selecting a Report
  • Activate Sort Definition Area
  • Report Parameters
  • Export a Report
  • Name and Save a Sort
  • Share a Sort
  • Delete a Sort

View and Export

  • Creating a Quick View
  • Activate Sort Definition Area
  • Export a Report
  • Name and Save your Sort
  • Share a Sort
  • Delete a Sort
  • Screen Overview
  • Financial Report Overview
  • Financial Report Settings
    • Report Formats
    • Account Type to Include
    • Activity Date Setting
    • Report Columns
    • Subtotal Definition
  • Financial Reports Design Option
    • Activity Date Settings – Dates Used to Tabulate Report Values
    • Report Columns – Other Column Considerations
  • Finance Report Groups
  • Date Range Reporting
  • Additional Standard Reports
  • Charting Reports
  • Exporting Reports to Excel

Setup for Green Accounting

Accounts Payable Scans

Disbursement/Accounts Payable

  • Invoice Sorts
  • Invoice Display
  • Ways to View Scanned Invoices
  • Paying a Disbursement
    • Example 1
    • Example 2
    • Example 3

Purchase Order and Check Images in Look and Browse

Attaching or Removing Image(s) to Previously Paid Disbursements

  • Attach Images
  • Remove Images

Cash Receipts Scans

Cash Receipt

  • Image Sorts
  • Image Display
  • Ways to View Scanned Images
  • Recording a Receipt
    • Example 1
    • Example 2

Journal Entry Scans

Journal Entry

  • Image Sorts
  • Image Display
  • Ways to View Scanned Images
  • Recording a Journal Entry

Time Card Entry Scans

Time Card

  • Ways to View Scanned Images
  • Entering Time Card for Image

Accounts Receivable Scans

Accounts Receivable

  • Image Sorts
  • Image Display
  • Ways to View Scanned Images
    • Recording a Receipt

Look and Browse

  • Account Number

Vendor

  • Salary Schedule
  • Getting Ready to Use the Salary Schedule and Employee Cost Projection
  • Setting up the Contract Type Code and Salary Lane and Steps
  • Example of Salary Schedule
  • Creating a New Salary Schedule
  • Using the New Salary Schedule
  • Creating New Employee Contracts
  • How to Create New Contracts Without Creating a Salary Schedule
  • How to Tie the Newly Created Contracts to the Budget Planning Assistant

Login and Navigate the SDS System

  • Remembering the User ID
  • Remember Last Selected
  • Different Menu Options
  • Remembering the User Password

Setting up Overrides for Accounts Payable, Cash Receipts, and Journal Entries

Accounts Payable

  • Distribution Adjustments
  • Report Options
  • Claim Number
  • Sorting and Finding Information
  • Processing Checks and Vouchers
  • Activating Check Restart
  • Making Checks Permanent (Post to Ledger)
  • Horizontal Invoice Adjustments

Cash Receipt

  • Distribution Adjustments
  • Report Options
  • Making Receipts Permanent (Post to Ledger)

Processing Area

  • Making Entries Permanent (Post to Ledger)
  • Void Payroll/Disbursement Check (s)
  • Finance Month & Auditor Control Options
    • Moving AP, JE, CR to a different Month
  • Unlock a Journal Entry

Budget Master

  • Combining Accounts
  • Creating a New Account Number

Combining a Duplicate Vendor or Duplicate Customer

  • Check Reconciliation Process
  • Cash Account Override
  • Enter in Interest or Bank Fee using the Cash Receipt Entry
  • Make Cash Receipts Permanent
  • Make Checks Permanent
  • Make Journal Entries Permanent
  • Check Reconciliation
    • Display View
    • Sort list by
    • Clearing Checks
    • Importing Cleared Checks
    • Setup/Adjustment Options
    • Using Positive Pay
    • Activity Codes for Reconciliation
    • Printing Reports
  • Activation of Question and Answer Features
  • Setting up the Question/s to be Sent to Other Users
  • Setting up the Format for the Question/s to be Answered
  • Examples of Questions using the 3 Different Reply Options to the Questions
  • How to Setup the Answers for each of the Types of Questions Above
  • How to Delete or Change a Question or Reply
  • Examples of How all Three Questions will Look after They have Been Setup from Number “4” Above
  • How to Send the Question/s to Specific Users
  • Notification of Question/s for the Users – How to answer?
  • How will the Answers get to the Originator of the Question and Answer Report?
  • June – Final Steps
    • Finance Fiscal Year Close Steps
  • July – First Steps for Fiscal Year
  • July and Beyond

ACA, W2 and 1099 Courses

Preliminary Steps and Information Gathering

Setup Steps

  • Step 1 – Update Web Financial Office
  • Step 2 – Update the Deduction Master
  • Step 3 – Run the ACA Data Utility Program

Entering Data for ACA Reporting

  • 1st Area – District Information
  • 2nd Area – Employee Master
    • Main Entry View 1 – ACA View “ACA Employee Demographics”
    • Main Entry Area 2 – ACA Employee Offer and Coverage
  • 3rd Area – Dependent Information
      • Option 1 – Entry View
      • Option 2 – Import from CSV or XLSX
      • Option 3 – Employee Portal

Verification Reports & 1095-B/1095-C Forms

  • Data Verification Reports
    • ACA Dependent Coverage Review
    • ACA Employee Data Review
    • Time/Hrs Customizable Payroll Report
  • METHODS OF DELIVERY FOR 1095 FORMS

TIPS FOR 1095-B and 1095-C FORMS

DELIVERY OF 1095 FORMS VIA MESSAGE CENTER AND EMAIL

  • ELECTRONIC FILING
    • 1095-B (Health Coverage Form)
    • 1095-C (Employee Provided Insurance Offer & Coverage)

Third Party Interface (Set Seg)

Appendix

  • 1095-B Form Example
  • 1095-B SDS Data Field Reference
  • 1095-C Form Example
  • 1095-C SDS Data Field Reference Table
  • Employee Handout – Entry of Dependents into Employee Portal

*This outline is from our 2018 course.  There may be small modifications to meet 2019 requirements and steps.

Items to Review before Producing W2’s

  • STEP ONE – Box 12 and Box 14 Setup
  • STEP TWO – Third Party Sick Pay Setup
  • STEP THREE – Employee Year to Date Adjustments
    • How to turn on the Employee YTD Adjustment Option:
    • Making Employee YTD Adjustments
    • What happens in the system when an Employee’s Year to Date is adjusted
  • STEP FOUR – W2 Email Setup
    • Enter Server and Return Email Address Information
    • Enter Server Name or IP Address
    • Enter Email Information for the person sending W2s by Email
    • Enter Email Information for all Employees who are receiving W2s by Email
    • Setting up the Verification to allow W2’s to be emailed to the Employee
    • To Activate the W2 email option in SDS Web Settings

W2 Production

  • Sending the W2’s via Email
  • Magnetic Media and Electronic Filing to the Federal Government
  • Magnetic Media and Electronic Filing to the State
  • Where the W2 Data Comes from in SDS
  • Here is a Quick recap of the Steps Needed to Process W2’s

How to Correct W2’s

Running the First Payroll for 2020

  • 1099 Production Setup
  • How to Edit a 1099 Amount
  • How to edit a 1099 for a Vendor who needs Amounts in two boxes on the 1099 Form
  • Processing the 1099’s to Send to the Vendor
  • Processing the 1099 File for the IRS