Financial / Fund Accounting System

Web Financial Office

The SDS Fund Accounting System, Web Financial Office is a dynamic, browser-based solution for your accounting needs. The system can be accessed from any device with access to a browser over the Internet.

That means you can work from your Windows or Apple workstation.  Access your information from a tablet, iPad, or phone.  As long as you have access to Internet, you have access to your SDS data and its capabilities. It allows you to have a paperless office, transfer documents electronically, and work from any location.

You do not need a special piece of software installed on your device to gain access to your SDS system. You do not need to download anything.  Simply enter the URL for your SDS site in a browser, login and start to work.

Below are a few of Web Financial Office's capabilities.  Click on the different capabilities below to learn more!

  • Accounts Payable (Scan bills and store for reference)
  • Cash Receipts (Scan deposit information and store for reference)
  • General Ledger Transactions (Scan transaction descriptions and store for reference)
  • Payroll Time Entry (Scan paper time sheet and store for reference)
  • Access documents using account and employee look-up options
  • Attach documents during entry process. Save time and money
  • Attach documents to applicants, employees, accounts, and more.
  • It’s plain, Simple, and Fast(It’s powerful, easily accessible, and Fast)
  • Employee access to their payroll and human resource information
  • Request Changes to Basic information
  • Approve Electronic Time Sheet information
  • Request Personal leave, Vacation
  • Project net pay if deductions or tax related information changes
  • Access the secure, built in, messaging system
  • Find information by account, vendor, or employee
  • Accounts payable disbursements
  • Purchase requests and Orders
  • Journal entries with drill down capability
  • Accounts receivable
  • Employee Human resource information
  • PDF documents you printed of checks, purchase orders, customer invoices.
  • Documents attached to Purchase Orders, Disbursements, Cash receipts, journal entries.
  • Access the secure messaging system
  • Generally if it is in the system it can be found and reviewed with Look and Browse
  • Communicate with staff without email
  • Direct interface with General and Financial reporting
  • Access stored financial reports
  • Forward financial reports to others as attachments
  • Date Range Report
  • Revenue and Expense Reports
  • Balance Sheet and Fund Balance Reports
  • Date Range Report Columns
  • Percent Columns
  • Basic Report Design
  • User Report Design Options
  • Excel Export
  • Report Groups
  • PDF Export with a Password
  • Report export to the Secure Messaging System
  • Basic ledger debit and credit entry
  • Reoccurring journal entries
  • Import journal entry from CSV or Excel
  • Accounts payable and Payroll Check void process
  • Checking account Reconciliation
  • Budget Planning Assistant
  • Access to prior year detail information
  • Date range reporting
  • Soft transition between months and fiscal year
  • Due to and Due From processing
  • SDS built in Basic Time Clock
  • Applicant Tracking System Built in
  • Built in Interface with Applitrack
  • Unique Electronic Time Sheet System
  • Third Party Time Clock Data File import or Web service
  • Export HR and Payroll data as Data Files or with Web service
  • Deduction and Benefits
  • Garnishments
  • Cash in Lieu of Benefit
  • Blended Over-time Option
  • Pay Check Production
  • Automatic Interface with Check Reconciliation
  • Direct Deposit File for Bank Processing
  • Direct Deposit Voucher Printing
  • Email Vouchers or Send to Secure Messaging System
  • State and Federal Reports, Historic Reports with Simple Drop Down Selection
  • Reports Designed for Benefit Management Companies
  • Salary Schedule Developer
  • Human Resource control center (Mass assignment and changes)
  • Staff Email Communication Center
  • Secure Messaging System. Communicate over a Secure Web Connection not email.
  • Capture purchase requests from staff
  • Access to vendor history for copying of previous purchase orders
  • Attach supportive documents to purchase requisition
  • Over Budget warning / control
  • Group purchase approval system
  • Notice of needed approval via email
  • Notice to requester after final approval via email
  • Purchase order production
  • Email Purchase order to supplier
  • Record merchandise as it is received
  • All Purchase requests are automatically encumbered
  • Encumbrance is relieved when invoice is received for payment
  • Purchase orders are stored in the document retention system.
  • Enter Disbursement/Accounts Payable information
  • Attach supplier’s invoices during entry
  • Account distribution using PO, Previous payment records or pick an account
  • Automatic Due to and Due From processing
  • Optional Group approval for all or selected payments
  • Notice of needed approval via email
  • Print accounts payable checks
  • Direct Deposit file for bank processing
  • Direct Deposit Voucher for Vendors mail or email with appropriate invoice attached
  • Automatic interface with check reconciliation
  • Import disbursement information (Purchase Card Option)
  • Accounts payable reports
  • Enter cash receipts
  • Attach documents during entry process (deposit slip and other supporting documents)
  • Automatic interface with Accounts Receivable
  • Print/Produce Cash Receipts
  • Import cash receipt information with a CSV data file or Excel workbook
  • Automatic Due to and Due from processing
  • Automatic interface with check reconciliation
  • Cash Receipt reports
  • Enter billing information
  • Produce invoices, print and email to customer
  • Automatic interface with the general ledger
  • Customer account statements
  • Accounts receivable reports including invoice aging
  • Data View Definitions (Customize how you enter and retrieve information)
  • Define data entry coded lists
  • Adjust how your accounts numbers are structured
  • Import CSV and Excel information
  • Security - Define system users what they can do, see, and process in the system
  • Check out data change information. Who changed what and when?
  • SDS Web Settings – Turn processing and entry features on and off
  • Upload customized Crystal reports
  • Upload reports you have created using crystal reports
  • Tie your created reports to the SDS security and menu system